[Dhsbb-jazz] UC Davis Band Day Information

[tslabaugh at djusd.net]

Hi all,

We are participating in the first ever UC Davis Band Day. It should be a wonderful event that will allow our students a chance to perform for a hometown college crowd and perform with a collegiate marching band. Since this is a new event, I'm sure there are many question. I hope this email answers the majority of these and, as always, feel free to contact me at your earliest opportunity.

We will be allowed to bring in a limited number of chaperones into the stadium. However, if you would like to watch this event and enjoy an Aggie Football game, you may purchase discounted tickets by following the instructions on the attached flyer.

Mr. Slabaugh

P.S. The embedded links may not work. Please go to www.ucdavis.edu<http://www.ucdavis.edu> and find the campus map to determine parking locations.

12:00 – 1:00 Parking Map<http://i.imgur.com/cz8YNi5.png?1>:

  *   Busses in lot 35 (circled in red)
  *   Personal cars in lot 25 (circled in red)
  *   Vehicles can stay there for the duration of the day, for free since it's a weekend. Those are the closest free parking lots on game days, which is convenient because our facility is in the Activities and Recreation Center, circled on the map in green.
  *   Each other lot charges for parking and has availability issues. Since the quarter system does not start until October this year, I am not anticipating any issues with parking in 35 and 25.
  *   The best, safest way to walk from the parking lots to the stadium is down either of the bike paths that follow LaRue, or across Hutchinson Field, both to the light on Hutchison and LaRue.<http://i.imgur.com/YKHdJos.png?1>

1:00 – 3:00 Rehearsal:

  *   The CAMB will have been rehearsing the CAMB only portion of the set for an hour at 1:00, when high schools arrive please enter through the stadium tunnel<http://i.imgur.com/hiQOWPK.png?1>. The tunnel is located on the northwest corner of the stadium, and I'll be there starting around 12:45 to meet everyone.
  *   We'll go through another round of warmups as a group and break off into sectionals.
  *   Sectionals will run 30-40 minutes
  *   Run the pieces as a group, detail band locations and protocol for taking the field.
  *   Run the combined sections, including taking the field from position.
  *   We will get at least two full runs of the show before we have to be completely out of the stadium at 3:00.

3:00 – 5:00 Break:

  *   We have the ARC ballroom reserved for Band Day during this time, but we might run into an issue. Firstly, the ballroom is having a new media system (projectors, speakers, etc.) installed during the month of August and I've just received word that construction is lagging behind the initial schedule, and it still might be in progress on the 6th. Secondly, the ballroom has a capacity of 500, which we will be over anyways. I've reserved the ARC courtyard in the meantime, but I'm trying to find a better place.
  *   This is the time for eating bag lunches if you've brought them. Aggie Stadium is the nation's first zero waste stadium and they are very strict about outside food and drink. We've been able to bring in food bins, bringing all our trash with us but for this game I have not been given permission to let the schools do the same. There is, of course, food for sale in the stadium. It's not the cheapest or the healthiest, as you can imagine, so I would highly suggest packing a lunch to eat during the break.
  *   The CAMB will put on a concert for the students at approx. 4:25, followed by a group run-through of the show.
  *   5:00 we block up on the west side of the pavilion and head to the stadium

5:10 – 9:00 Game Time

  *   School bands will follow the block to the stadium, and break off to head into the stands. I'll accompany high schools to the south gate entrance where wristbands will be provided for band students , directors, and chaperones.
  *   6:05 kickoff
  *   The CAMB will join us in the stands after performing for tailgates around Aggie Stadium.
  *   Seating isn't finalized yet, but it will be some combination of sections 105 through 108.
  *   During the game the NCAA employs a no music during play policy. We ask that high school students refrain from playing their instruments in the stands during the game. Schools have gotten on the field penalties just for musicians noodling around on their instruments during play.
  *   Halftime:
     *   We'll use a combination of ramps to get the bands onto the turf, and run our show as rehearsed in the morning.
     *   The CAMB will head to the field first, followed by the high schools. This way if not everyone is on the turf at the clock-start-time they can still get in position while the CAMB performed their standalone segment before the combined performance.
     *   We have a massive 12 full minutes for this show. We've dedicated 5 to the CAMB performing alone, and 7 to a combined performance of Hey Brother and Bully. This is going to be a great performance!
     *   After clearing the field we will have to stay outside the white field lines while we funnel back up into the stands.

9:00 Post Game

  *   All visiting schools are invited to perform with us for our post game concert outside the stadium.
  *   We will have some additional folders available, but not nearly enough for everyone so we will pair students up with CAMB members in like sections.
  *   Post game is usually five pieces, around a half an hour.
  *   As this will push people's timeline fairly late, I certainly wouldn't expect everyone to stay.



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